We are seeking an organized and proactive Assistant Manager/Senior Assistant Manager to support our initiatives, focusing on Digital Transformation and enhancing operational efficiency through Technology. The ideal candidate will work together with the Team to assist in coordinating and implementing digital projects, managing timelines, collaborate across departments to facilitate digital strategies and facilitating communication among stakeholders.

This candidate will join the Operations team at the SIT Centre for Career Readiness (CCR) and reports to the Senior Manager, Operations – Digital Transformation, CCR. 

Key Responsibilities

1. Project Coordination

• Assist in planning, executing, and monitoring digital transformation projects, ensuring adherence to project timelines and milestones.

2. Documentation

• Maintain accurate and up-to-date project documentation and status reports.
• Ensure project files are organised and categorised intuitively.

3. Stakeholder Communication

• Act as a liaison between cross-functional teams, facilitating effective communication and collaboration among stakeholders.
• Address any stakeholder concerns and manage expectations through rationale sharing and clarification sessions.

4. Meeting Coordination

• Organize and facilitate project meetings, including preparing agendas, documenting discussions, and following up on action items.

5. Data Tracking

• Prepare reports to provide insights into project progress and identify areas for improvement.

6. Risk Management

• Assist in identifying potential risks and issues, contributing to the development of mitigation strategies.

7. Change Management Support

• Help support change management efforts by assisting in training sessions and preparing communication materials for stakeholders.

Job Requirements

• Tertiary degree in Business Administration, Project Management or a related field.
• 2 to 5 years of relevant experience in project coordination or related roles; experience in digital transformation projects is a plus.
• Strong organizational and multitasking abilities, with keen attention to detail.
• Strong analytical and problem-solving skills, with a proactive approach to identifying and addressing challenges.
• Good verbal and written communication skills, with the ability to convey complex information clearly.
• Adaptable, flexible and work well in an environment with volatile changes.
• Enjoys diverse projects and exploring new ideas to enhance outcomes.